SkyDrive Pro allows you to synchronise any SharePoint document library with your local computer. This is particularly helpful for Document Libraries that you use frequently or simply need to work on while “off-line” (e.g. on a train journey).
To synchronise a Document Library, use your web browser to browse to the document library you would like to synchronise and then click the Sync button in the top right corner of the browser window.
As an example, if we wanted to synchronise the default Document Library in the default SharePoint TeamSite, we would…
- Open a web browser and log in to the Office 365 portal: portal.office365.com
- Click Sites in the top (blue) menu bar
- Click Team Site
- Select Documents from the left hand navigation menu (you can select any Document Library you want to synchronise
- Select SYNC from the options in the top right of the browser window:
- You’ll be asked if you’re sure you want to Sync the Document Library. Click Sync Now.
- SkyDrive Pro will set up the synchronisation and, when complete, will offer to take you to the files. You can either close this dialog box by clicking the X in the top right or by using the Show my files… button in the bottom right.
SkyDrive Pro is included as part of Office Pro Plus 2013. It can also be downloaded separately (if you don’t own Office Pro Plus 2013) here.
You must have Windows 7 or Windows Server 2008 R2 or newer operating system to install SkyDrive Pro.
When you first start SkyDrive Pro, you will see a small blue cloud icon in the system tray near the clock on your task bar:
If you left-click on this you can manage the Skydrive Pro service by adding new document libraries to sync, forcing SkyDrive Pro to Sync Now and stop synchronising a Document Library.
What is SkyDrive Pro?
SkyDrive Pro is a business version of Microsoft’s SkyDrive cloud storage service and comes with Microsoft’s Office 365 cloud productivity solution. It is also included with SharePoint server, but this post will only discuss the Office 365 version.
It’s similar to DropBox in that it allows you to synchronise files between your devices. In addition, it also allows you to synchronise “offline” copies of documents stored in your company’s SharePoint Online service.
SkyDrive Pro Storage
Previously, SkyDrive Pro was of limited use because it was limited to 7GB of storage for your files and any documents synchronised from SharePoint Online – which isn’t a lot really.
Great news though: Microsoft have announced that this storage will now be increased to 25GB per user with the option to increase this to either 50GB or 100GB if needed.
Many SharePoint Online users have been frustrated because they (incorrectly) perceive SharePoint to be a document storage system. SharePoint Online is actually a document management system (small difference, big implications!) and this change opens the door for companies to use SkyDrive Pro for more DropBox-like uses.
“Shared With Me” Feature
Another new addition to SkyDrive Pro for Office 365 is the “Shared With Me” feature which gives you a really simple way to find all those documents that other users have shared with you in one place – no more searching through endless folders trying to find that spreadsheet Bob from accounts shared with you last month!
Want to know more? Head over to the Office Blog to read the full details: http://blogs.office.com/b/office365tech/archive/2013/08/27/skydrive-pro-increases-storage-and-ease-of-sharing.aspx?goback=%2Egde_3627586_member_269106918